2015 Season Coach's Affidavits

Coach's Affidavits are just as important, if not more so than the Athlete's Rosters.

It is our job to ensure that our student athletes are surrounded by coaches who have passed all of the required background checks, and have completed all of the necessary classes as set forth by the Arch Diocese of Philadelphia.

The Coach's Affidavit MUST be filled out completely, and any person who spends more than 1 hour a week with student athletes MUST be listed on the Affidavit.  As coaches, you are ultimately responsible for the athletes, and the adults that you allow to work with them.

The following information must be listed for each individual Coach:

1. Coach's Name
2. Coach's Parish
3. Date of Coach's Orientation Attended. (This MUST be a date.  Simply writing completed in the box is not acceptable)
4. Date of Mandated Reporter Training Attended.  (This MUST be a date.  Simply writing completed in the box is not acceptable)
5. Date of Safe Environment Session Attended.  (This MUST be a date.  Simply writing completed in the box is not acceptable)
1. As of August 1, 2011 the Technology Addendum was included in the Safe Environment session. 
6. PA State Police Clearance on file in parish office?  (Yes is the only acceptable answer for this question.  Date is not necessary)
7. PA Child Abuse Clearance on file in parish office?  (Yes is the only acceptable answer for this question.  Date is not necessary)

As a head coach The Regional & Area Commissioners trust that you have verified each of the above certificates to ensure that they were completed and are still valid.  Do not blindly sign a Coach's Affidavit as if there is an issue down the road it will jeopardize all of our standings in the Arch Diocese.

This affidavit must be submitted on April 6th along with the Student Athlete Rosters.

If you have any questions or concerns about this document, do not hesitate to call me.

The electronic version of this file can be found on the right side of this Blog.

2015 Season Athlete's Rosters

Roster issues continue to be an issue from one season to the next.  Each season the Area and AOP are forced to get more strict on the submission of the rosters.  As we did last year, you will be required to turn-in an early version of your roster so that it can be reviewed for accuracy.  Please follow the below steps to ensure an accurate and timely submission.

This season we are making the process easier for coaches.  You will only need to submit one signed original physical copy, not three.  Instead, you will be allowed to scan your completed / approved / signed version and send it to me as a PDF File.  This should make things easier for you, your Athletic Directors and Pastors.

Roster Rules To Follow:

1. All rosters MUST be filled out using the form in the Link Section titled 2015 Region 17 Roster.
2. All rosters MUST be completed via computer.  Hand written rosters are not accepted.
3. Only one (1) copy of the roster must be provided in paper.  The other may be subitted via PDF FIle.  You will still need to provide three (3) checks.  One for AOP, One for Area, and One for Region.  
4. Each team will submit two (2) rosters, one (1) for boys, and one (1) for girls.
5. Only athletes in grades 3 thru 8 need to be listed in the roster. (Sub-Novices or Pee Wees as they are often referred to do not need to be on the roster)
1. The new rules allow for 3rd graders to participate as Novices as long as they were born in 2004.
6. Names must be in alphabetical order, and names are not permitted to be added once it is signed by the pastor, AD, etc. 
7. Should you need to add names at the last minute PRIOR to submission, and it has already been signed, redo the Roster, and have it signed again.
8. Rosters are due to me no later than April 6th for initial review. It is expected that they be fully completed with the exception of signatures. This is so I can review to make sure that they are completed as required by the Archdiocese.
9. I will review the Roster and let you know if any changes are needed.  Final rosters with corrections are due back to me no later than 12:00 PM on April 13^th, with all necessary checks.
10. If you are an organization that is coaching athletes from two different schools where the CYO Program was not combined, you must treat those athletes as another team, and a second team roster is mandatory in this case. 

Even if the school in question has only one athlete. That athlete will be considered a team of 1, and roster and check must be separate. That roster must be signed by the pastor for the school being represented, not the pastor signing your team roster. That being said, that team may practice with your team. The only difference is that on race day, they will be wearing their team’s uniform. 

#9 is obviously a special case, and can be confusing. If you have this situation, or you are just not sure, please give me a call, and we can talk it out. There is no doubt that all of you know this better than I do, however, if you are new, and not sure, call me.

2015 Schedule of Events

Here is a list of important dates for the 2015 T&F Season:

• Mar 1, 2015 - Start of T&F Season
• Mar 10, 2015 - Coach's Meeting - St. Joe's Parish Meeting Room (See email & blog post below for details)
• Mar 29, 2015 - Practice Meet #1 
• Apr 5, 2015 - Easter Sunday
• April 9, 2015 - Penn Relay Roster Due  (this goes to Terry O'Connell, not me!!!!!)
• Apr 12, 2015 - Meet #2
• April 13, 2015 - Team Rosters due to Region Commissioner
• April 13, 2015 - Coach's Affidavit due to Region Commissioner
• Apr 19, 2015 - Practice Meet #3
• Apr 21, 2015 - Penn Relays (CYO Qualifications)
• Apr 24, 2015 - Penn Relays (CYO Finals)
• Apr 26 , 2015- Practice Meet #4
• May 2, 2015 - Region Meet at Henderson, H.S.
• May 10, 2015 - Mother's Day
• May 17, 2015 - Area Meet
• May 30, 2015 - AOP Championship Meet - West Chester University

Coach's Meeting - Rescheduled to March 10, 2015

Our Region 17 Coach's Meeting scheduled for tonight was canceled due to weather conditions.  I have rescheduled the meeting to next week to allow everyone time to plan accordingly.  This is still a mandatory meeting, so if you cannot make it, please have a member of you coaching staff sit in on your behalf.

Please do not send me notes stating that you have a conflict.  Simply find an alternate to take your place.  If you do not have a representative from your team present, the team is not eligible for the Region Meet or beyond.

Date: Tuesday, March 10, 2015

Location: St Joe’s Parish Meeting Center

Address: 460 Manor Avenue, Downingtown, PA 19335

Time: 6:00 - 7:30

The parish meeting center is located in the back of the school.  Drive behind the school and there is a parking lot directly in front of the meeting rooms.

Make sure you have my cell in case you have an issue finding it, but it is pretty straight forward.

We will most likely need all 90 minutes, so I will be starting promptly at 6:00 PM.